We're UREGNTLY seeking Travel & Logistics Coordinator - Permanent Position - Kwa-Natal, for a wildlife and conservation filmmaker!

Responsible for organisation and coordinating of travel, logistics and office requirements!!!

Duties & Responsibilities

1.Coordinate travel requirements
Ensure all travel requests and bookings are correct, authorized and booked .
Liaise with traveler regarding bookings e. provisional booking details are acceptable or not;
once accepted by traveler – confirm bookings and issue all documentation and travel details to traveler
Process payment requisitions and other related expenses where applicable as per Travel
policy
Monitor costs & ensure costs are kept to a minimum
Keep records of all travel booking made and collate boarding passes for flights

2. Procurement
? Issue order numbers for the above and for any required purchases
? Confirming payment for the above issued order numbers is fulfilled
? Ensure all accommodation, flight and all other purchases fall within the allowed budget and liaise with the relevant department regarding budgets and procurement policy compliance.
? Ensure all accounts are up to date with respect to payment

3. CoOrdinate all Conferences and Meetings
? Organize travel and logistical requirements for conferences, meetings both on site and off site; and ensure costs are managed.
? Ensure all payments and documents are processed timeously.

4. Travel Coordination
? Coordinate travel, accommodation and car hire for Management , fellows , guests etc as per policy
? Ensure records are kept of vehicles hired accordance with our policies
? Coordinate the capture and maintenance of Management travel logbook
? Reconcile travel spendings with allocated budget monthly

5. Other Office Admin
? Provide any other administrative support as and when required
? Ensure that all documentation is drafted accurately within turnaround time, filed securely and confidentiality is maintained on an ongoing basis
? Continue add value and perform other duties as required

Desired Experience & Qualification
MUST have Minimum of 3 years experience as a travel co-ordinator is essential.
Package & Remuneration
Salary : R25 000 - R30 000 per month.
This is a remote role and occasional travel may be required